Town of Greenfield
Selectmen’s Meeting Minutes
Tuesday – February 19, 2008 – 6:00 pm
Present: Chairman: Aaron Kullgren; Selectwoman: Karen Day; Selectman: Jarvis Adams, IV
Chairman Kullgren called the meeting to order at 6:00 pm
Appointments:
6:00 – Recycle Supervisor, Matt Blanchard:
Update Board on status of Recycle Center –
· Inventory – Matt provided the Board with an inventory list of what is at the Recycle Center actually has for small tools.
· Composting Toilet – Matt has contacted Dave Degler of the NHDES who recommended matt talk with the Henniker Recycle Supervisor who has an Incinolet, but it is electric.
Chairman Kullgren mentioned that Allen & Mathewson has one that is propane fired. Seems to be more than what the Town would need.
Matt said that Henniker uses it regularly with a 4-man crew. The cost is approximately $1400.00 for the unit. Doesn’t offset the electricity by much. Henniker mentioned they have had it for quite a while and has only replaced the incinerator motor and the pan.
Selectwoman Day commented that the idea is to compost, if cooking it are we composting?
Matt stated that it is a compost material in the end; it is very fine ash, which is good for gardens. Also, the unit uses the same size vent pipe as what is already installed. It will take up a little more space once a room is built around it. Room isn’t an issue at this time.
Selectmen encouraged Matt to move forward on this, to obtain a purchase order and the sooner the better that is great.
With nothing else Selectmen thanked Matt for keeping them updated.
6:30 – Sheldon, Beverly & Scott Carbee:
Chairman Kullgren re-read the January 22nd meeting minutes to refresh everyone’s memory. Everyone was in agreement the minutes were accurate.
On behalf of Sheldon & Beverly Carbee, Scott Carbee presented the survey map again to the Board, mentioning the biggest situation to take care of at the moment is to remove the overlay of the Longblock. Scott Carbee continued to explain how this overlay happened was that in 1873 when the Hopkins purchased the entire block, the Hopkins sold the one lot with the overlay of the Longblock. To remove this they need a formal statement from the planning board. This is the procedure the Engineer & Attorney have instructed the Carbee’s to take to straighten this out.
Adams stated he doesn’t see this should be a problem, they are simply removing a line, not creating a new lot.
Scott presented the Board with the town’s subdivision application packet, which is not applicable to this situation, as they are not subdividing.
Day stated this is a lot line adjustment, not a subdivision. Everyone was in agreement about that.
Scott asked if the Board feels they should speak to Town Counsel, as there must be a tool to rectify this situation.
Sheldon asked for written permission from the Selectboard to the Planning Board to allow this to move forward. What would need to happen is two Mylar’s would go to registry with parcel A & parcel B and new deeds would be written accordingly.
Scott discussed once this is taken care of, then they can go before site plan review for the 75 seats in the restaurant.
Adams mentioned that the Griffing’s aren’t interested in the purchase any longer; they have come before the Planning Board for site plan with the ministry building.
Scott mentioned to the Board the grease trap is supposed to be cleaned yearly, it is the responsibility of the tenant, and it does need to be addressed.
Kullgren asked if the Carbee’s are scheduled with the Planning Board
Scott stated not yet.
Adams spoke to the matter that everyone is on the same page to get these properties marketable, they will discuss this with Town Counsel. Adams went on and discussed the back taxes, and this needs to be addressed, it is a large amount of money owed the town.
Action: Board will get legal counsel advice and what is the proper approach to present this to the Planning Board. Adams will speak to the Planning Board about this matter, and then report back to the Selectboard. At that time the Carbee’s will be invited back to bring them up to date with the position of the Town.
7:00 – Town Energy Committee:
Roger Lessard was present represent the committee. He discussed the committee has three items to address with the Board.
· Mission – The TEC would like the Board to validate the mission statement, which will be forwarded to the Board.
· Windows – They wanted a clear understanding of coordinating the estimates for window replacement and/or restoration.
· Timeline – The TEC is wondering what the timeline to come up with their findings and to present them to the Town. The TEC does not believe voters are looking for something at this time, wondering what the Board would like to have as a deadline.
· Light bulbs – One last item, Mr. Lessard asked if any light bulb orders had come to the office – Deb told him not yet.
Kullgren commented that with regards to the timeline, he thinks the Board would like to see all options reviewed, hurry isn’t the plan, there is no point in being rash.
Discussed the e-mail to the board presenting the energy program in Epping. The photos at the annual meeting proved to be very interesting. Roger recommended the Board and any interested parties take a trip to the site and look at options.
Kullgren recommended inviting the Library Trustees, Crotched Mountain members and any others who might be interested.
Dates to go to Epping were discussed, most likely after Town Meeting this will be best. March 29th seemed to be a good date.
Discussion of possibly utilizing wind power at the recycling center followed. Brief discussions followed.
Action Item: Administrative Assistant to contact Clay Mitchell of Epping and discuss getting together to have a presentation done on their plans.
Other Business:
Mail - Selectmen reviewed miscellaneous mail
Minutes - Signing minutes was tabled until Thursday.
A/P – Selectmen signed A/P invoices & Payroll checks.
Trustee of Trust Funds – Gil Bliss called and spoke with Administrative Assistant, Davidson regarding the Cemetery Trusts. After quite some time, Terry Knowles from the Attorney General Office has gotten in touch with Bliss. She is aware that the funds have not been being allocated properly and is working with Bliss to properly disperse the funds at the end of the year.
Administrative Assistant mentioned that Bliss and his wife, whose name is on the ballot in March, would like to be in charge of the cemeteries, with the help of Bob Plourde and Phil Woodbury. Bliss mentioned that he is sure they (and Duffy) will have a good handle on this for the future.
Discussion of establishing two groups of trustees followed, one for cemeteries and one for the funds.
Action Item: Administrative Assistant will look into the options of either two different groups of trustees. The Selectboard will discuss this at end of town meeting, possibly finding residents that would be interested in the position of Trustee. Changing the duties from three trustees to six.
Request for Proposals for Banking Services - Selectmen reviewed the RFP’s, Administrative Assistant discussed the Board needs to be prepared to award banking services at the next meeting on February 26,2008. No decisions were made at this time. Selectmen would the recommendation of Treasurer, Katherine Heck. Her recommendations will be taken into consideration when making the final decision on banking services.
Town Report- Selectmen reviewed the final draft of town report, approved the document with the minor changes. The report will be sent to the printer by the end of the week.
Tax Rate – Selectwoman Day discussed having a chart available at Town Meeting for residents explaining exactly how each warrant article can affect the tax rate. Discussion followed as to the pros & cons of this approach. No decisions were made.
8:30 pm. In accordance with RSA 91A: II 3 (a) personnel matters motion by Kullgren to enter into Non-public session. Seconded by Day & Adams. Voted: 3-0 in the affirmative
9:30 pm. Motion by Kullgren to enter out of the non-public session. Seconded by Day & Adams. Voted: 3-0 in the affirmative
Decision: To call back Department Heads and have them review the Selectboard evaluations, write any comments the department heads may have, sign the evaluation and then have them placed in personnel files after reviewed.
With no further business the meeting adjourned at 9:45 pm. The next scheduled meeting will be held on Tuesday, February 26, 2008 at 6:00 pm.
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